Senior Executive Assistant
The Senior Executive Assistant will support the CEO and Board members primarily, providing additional support to executive team members as directed.
This role ensures company goals and objectives are accomplished efficiently by maintaining and refining internal processes, managing communication, and coordinating resources. The Senior Executive Assistant will also manage the administration team to support office administration and reception requirements.
Key accountabilities
- Scheduling and Coordination: Act as PA for the CEO and Chair of the Board, managing agendas, mail, email, and phone calls. Coordinate complex scheduling and calendar management.
- Travel Logistics: Manage senior executives’ travel logistics, including accommodation, transportation, and meals.
- Administrative Support: Provide office support such as typing, dictation, spreadsheet creation, and maintenance of filing systems and contacts database.
- Confidentiality: Maintain professionalism and strict confidentiality with all materials.
- Team Communications: Organise team communications and plan events, both internal and off-site.
- Expense Management: Manage executive’s expenses.
- Meeting Packs: Produce Executive Committee and Sub-Committee meeting packs.
- Team Management: Manage the administration team to ensure efficient support for office administration and reception requirements. Perform regular reviews with the team to ensure efficiency and consistency.
- Board Packs: Assist the Company Secretary with the creation and distribution of Board Packs.
- Performance Oversight: Oversee Executive Assistant’s performance and objectives.
Essential requirements
- Work experience as an Executive Assistant, Personal Assistant, or similar role (experience in an Office Manager or similar role would be a benefit)
- Good GCSEs or equivalent / A Levels / BTEC qualification (diploma or degree level qualification is desirable)
- Ability to develop and maintain effective relationships within the company and the wider business environment
- Excellent verbal and written communication skills
- Discretion and confidentiality
- Strong time-management skills and ability to organise multiple concurrent projects
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Strong management/delegation skills
- Excellent MS Office knowledge
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